INMN 2015 : Institute of Nuclear Materials Management
Call For Papers
Paper Justification Guidelines for Oral Presentations
Briefly describe any new information that is being presented. This might include new products, new services, new technology, etc. Paper justifications are required to provide additional information for reviewers to judge the quality of the paper.
Briefly describe the significance behind the presentation being submitted.
Give complete references of where this work was presented elsewhere. Limit to the five most recent presentations.
Add additional comments or notes for the Technical Program Committee regarding this abstract. Include any additional information that would be helpful in placing your proposed paper in the program, such as the order desired of any multiple complementary papers.
Submitting Final Written Papers
•Final papers must be submitted via the INMM Abstract Submission Website by June 9, 2015.
•Panel discussion summaries must be submitted to INMM Headquarters no later than August 31, 2015.
See the Speakers’ Manual for details on how to submit a final written paper. Final papers must have a file size no larger than 10 full, single-spaced, single-column pages (including charts and photos). Authors of papers larger than that will be charged a fee of $200 USD per page for each additional page after 10 pages. INMM does not charge for publishing final papers in the Proceedings that are no more than 10 pages long.
Promotion of Commercial Products
Vendors, laboratories and others promoting the sale of instruments, apparatus, equipment, software, processes and capabilities are required to present or exhibit their commercial products separately from the oral and poster presentation sessions. Only the results of nuclear materials management research may be presented in the oral and poster sessions. Vendors and others wishing to exhibit their commercial products should request an Exhibitor Prospectus from INMM Headquarters (firstname.lastname@example.org).
Guidelines for Oral and Poster Presentations
•Presenting authors are required to notify INMM Headquarters by May 22, 2015, of presentation withdrawals and speaker changes. Changes to presentations or speakers not reported by May 22 will not be published in the Meeting Program.
•Speakers should present concise information, focus on ideas, concepts and the impact of the work, and emphasize points, results and conclusions.
•Graphics should be logical and easily readable by the audience.
•Each presentation is allotted 20 minutes.
•Session chairs shall assure that each presentation begins at the scheduled time. Speakers should prepare to speak for approximately 15 minutes with an additional five minutes for questions. In no case shall the total time exceed 20 minutes. Speakers must adhere to this policy for the benefit of meeting participants who wish to attend presentations in other scheduled sessions. Speakers who exceed the time allotted will be curtailed.
•Each meeting room will be equipped with an LCD projector for PowerPoint presentations.
•Authors must agree that their papers are accepted for oral presentation contingent on providing a written paper by the prescribed date.
•A Speakers’ Manual and a formal acceptance letter will be sent in April 2015 if your abstract is selected for presentation.
•Each poster presenter must be in attendance from 12:30 p.m. - 3:00 p.m. on the poster presentation day.
•Posters cannot be set up with the intent that there will be no presenter -- only a “viewing” for the audience.
Note that it is acceptable to have someone present, other than the presenter, who is knowledgeable of the content of the presentation.
IMPORTANT: Posters that do not have the presenter or someone knowledgeable of the content of the poster present will not be included in the Proceedings of the INMM Annual Meeting.
•A Poster Presenters’ Manual and a formal acceptance letter will be sent in April 2015 if your abstract is selected for a poster presentation.
•Authors must agree that their papers are accepted for poster presentation contingent on providing a written paper by June 9, 2015.
Interpreters: What You Can Expect
The official language of the conference is English. It is preferred that all presentations be delivered in English. If this is not possible, and you need to use an interpreter, you must notify INMM Headquarters by June 9, 2015, so arrangements can be made. INMM is concerned that serious scheduling problems may arise for presenters using interpreters since the use of interpreters with speakers can add significant time to the presentation. Furthermore, private concurrent translation in the meeting room may create a distraction for the other attendees.
Special Sessions at the Annual Meeting
If you are interested in organizing a special session, you MUST consult with an INMM Technical Division chair and the chair of the INMM Technical Program Committee before you take any action. Contact INMM Headquarters (email@example.com) as soon as possible if you need assistance in making these contacts.
If your proposal is accepted, you will be required to have all abstracts in your session submitted by February 1, 2015. Further, your attendance is required at the Technical Program Committee review meeting in March 2015 to evaluate the papers in your proposed session along with the other submitted papers. You may send a knowledgeable surrogate if you are unavailable for this review meeting.
Special Sessions must follow all of the requirements of the Annual Meeting process. It is important that the organizer maintain frequent contact with INMM Headquarters staff regarding any questions or potential changes in the program, especially during the months prior to the Annual Meeting.
What You Can Expect from INMM
•Acceptance/Rejection emails will be sent in late March 2015.
•Presenting authors of accepted abstracts will receive session information and a speakers’ manual by email with detailed information for presenting their papers or posters and guidelines for the preparation of the final paper in April 2015. The presenting author is responsible for updating co-authors of presentation details and informing INMM Headquarters immediately of any changes to their presentation.
•A Preliminary Program with a tentative agenda and other meeting information will be available in April 2015.
•A Meeting Program containing the meeting schedule and paper presentation times will be available at the Annual Meeting.
•Proceedings of the INMM Annual Meeting will be available by the time the Annual Meeting begins. In order to have your paper included in the Proceedings by that time, it must be submitted by the deadline of June 9, 2015. Any papers submitted after the deadline will be uploaded to the Proceedings after the Annual Meeting, later in the fall of 2015.